Guides · Notes by Five
A guide for owners of allied health practices
A guide for allied health practice owners. Ten prompts that turn your own dot-point notes into progress reports, plan review reports, referral letters and the messages around them, with a hard line on what patient data never goes into an AI tool.
Opens instantly · works with Claude, ChatGPT or Gemini · 14-day refund, no questions
This is for you if
Probably not for you if
What's inside
Plus: a 20-minute setup that gives the AI your context once, the rules that keep patient names with clinical details and everything else sensitive out of it, a weekly 15-minute routine, and what to do when it goes wrong.
One of the prompts, so you can see the goods
The notes below are de-identified. They contain no names, dates of birth, Medicare, NDIS or health fund numbers, addresses or other identifying details. Do not guess who this is about. You are drafting a progress report for me, an allied health practitioner, using my practice context document. Write from my dot-point notes only. Do not add any finding, score, diagnosis or recommendation I did not give you. If something is missing that the report needs, leave a [check: what is missing] marker rather than filling it in. Reader: [the family / the referring GP / the support coordinator / the file]. Length: [about 300 words / one page]. Tone: [warm and plain for a family / clinical and precise for a GP]. Structure: reason for service and period covered, what we worked on, progress against goals, current status, recommendations, next review. MY NOTES: [paste de-identified dot points] This is a draft for me to read and edit. Do not assume it will be sent as-is.
You get a one-page report where every sentence traces back to one of your dot points, with a [check] marker anywhere a fact is missing instead of an invented one.
How it works
Stripe checkout, A$79 once. No account to create.
On your phone or laptop, with a PDF if you want one. Bookmark the link; it keeps working.
Not all of them. One this week. The guide is built to be used, not read.
One price, no subscription
A$79AUD · GST-free · one-off
Card or Apple/Google Pay through Stripe. You'll land straight back here on the guide.
Who wrote this
I built a seven-figure ecommerce business and sold it, and I run my current company on AI agents. I coach Australian small businesses on where AI actually fits. These guides are the setups I'd walk you through on a call, written down so you can do them yourself.
If you'd rather someone did it with you: the AI Audit and AI Concierge exist for that.
Fair questions
No. If you can type into a chat box and copy the answer out, you can do all of this. There is nothing to install and nothing to set up beyond a free account and a 20-minute conversation.
Claude, ChatGPT or Gemini. Every prompt works in all three. The free version is enough to start. If you find yourself using it daily, the paid tiers give you a place to save your practice context so you do not paste it each time. Check the tool's current pricing page; we do not quote vendor prices because they change.
The guide is built so that no patient goes into the AI. Chapter 2 gives you the red list (names with clinical details, Medicare and NDIS numbers, dates of birth, files and scans, anything not consented to) and a two-minute de-identify routine with a worked example. Every clinical prompt starts by telling the AI the input is de-identified. Every output is a draft you read and sign. Health information is sensitive under the Privacy Act, and the guide says plainly when a question is for your professional body, the OAIC, the NDIS Commission or your insurer rather than for an AI.
A guide of about 8,000 words you can read in an hour. A 20-minute setup that gives the AI your practice context. The privacy rules and the de-identify routine. Ten workflows, each with a complete prompt, a worked example and tweaks. A weekly 15-minute routine, and a chapter on what to do when a draft goes wrong. Updates for 12 months.
Email hello@airkick.co within 14 days and you get a full refund. No proof needed, no questions.
Asking ChatGPT cold gets you a generic report with a name in it and an invented recommendation. The difference is the setup and the rules. The AI knows your practice before it drafts anything, it never sees a patient, it is told exactly what not to add, and it marks gaps instead of filling them. That is what makes a draft you can sign rather than one you rewrite.
Yes. The plan review report has its own workflow, built section by section so the recommendations link back to goals and functional impact. Replies to support coordinators and plan managers have their own too. The guide uses NDIS terms and points you to the NDIS Pricing Arrangements and the Commission's guidance for anything it should not answer for you.
No. Nothing records a session and nothing sends anything. You work from the dot points you already write, de-identified, and the AI turns them into sentences you edit. If you tried a scribe and did not trust the notes, this is a different approach.
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