Guides · The Property Manager's Inbox
A guide for residential property managers and small agency principals
The writing side of property management (maintenance briefs, owner updates, arrears messages, inspection reports, listing copy, file notes) drafted from your own notes in minutes. For residential property managers and small agency principals in Australia, with the legal lines left to you.
Opens instantly · works with Claude, ChatGPT or Gemini · 14-day refund, no questions
This is for you if
Probably not for you if
What's inside
Plus: a 20-minute setup that gives the AI your context once, the rules that keep tenant names with financial or personal circumstances and everything else sensitive out of it, a weekly 15-minute routine, and what to do when it goes wrong.
One of the prompts, so you can see the goods
Names and addresses in the message below have been replaced with placeholders. Do not ask for them. You are my assistant in a residential property management office. My agency context is above. Below is a maintenance message from a tenant. Do four things. 1. Sort it: urgent (safety, security, no essential service) or routine, in one line, with the reason. 2. Say whether it sits inside my approval limit or needs the owner's yes. 3. Draft a brief to the trade: the problem, where in the property, what the tenant has already tried, when the tenant is available, and what I need back (a quote, or a fix and an invoice). Under 120 words. No access details; I will add those separately. 4. Draft a short reply to the tenant: what happens next and roughly when. Warm and plain, with no promises about timing I cannot control. If the message does not say enough to sort it, ask me one question rather than guess. TENANT MESSAGE: [paste de-identified message] This is a draft for me to read and edit. Do not assume it will be sent as-is.
You get back an urgency call, whether it needs the owner's yes, a trade brief under 120 words and a tenant reply, all as drafts for you to read and edit.
How it works
Stripe checkout, A$59 once. No account to create.
On your phone or laptop, with a PDF if you want one. Bookmark the link; it keeps working.
Not all of them. One this week. The guide is built to be used, not read.
One price, no subscription
A$59AUD · GST-free · one-off
Card or Apple/Google Pay through Stripe. You'll land straight back here on the guide.
Who wrote this
I built a seven-figure ecommerce business and sold it, and I run my current company on AI agents. I coach Australian small businesses on where AI actually fits. These guides are the setups I'd walk you through on a call, written down so you can do them yourself.
If you'd rather someone did it with you: the AI Audit and AI Concierge exist for that.
Fair questions
No. If you can paste text into a chat window and read what comes back, you can do everything in this guide. There is nothing to install and nothing to code.
Claude, ChatGPT or Gemini. Every prompt works in all three. The free tier is fine to start; check the tool's current pricing page if you later want the paid one.
Only if you follow chapter 2. The guide has a red list of what never goes into an AI tool (tenant names with their circumstances, bank details, keys and codes, anything about health or family, and legal notices) and a two-minute de-identify routine you do before every paste. The AI works with "the tenant at Property A". You put the real details back in your own software.
One guide, about 8,000 words, read on your phone or printed. A 20-minute setup that builds your agency context document. Five rules. Ten workflows, each with the complete prompt, a worked example and ways to adjust it. A weekly 15-minute routine and a chapter on what to do when a draft goes wrong. Updates for 12 months.
14 days, full refund. Email hello@airkick.co. No proof needed.
Asking ChatGPT cold gets you a generic property manager. This guide gives it your agency: your approval limits, your arrears timing, your voice, your rules. Then it gives you the ten prompts for the messages you actually write, already tested against the things that go wrong in a rent roll, like a draft that quietly invents a notice period.
No, on purpose. Notice periods, forms and service rules differ by state and change. Every formal notice you issue follows your state's prescribed form, filled in by you. The guide drafts the plain-language cover message and the file note, and says so every time it comes up.
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